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In most cases, upon re-entry enrollment, students will return to the same SAP status as when they left unless there has been a substantial program change (see below). If it is mathematically impossible for a student to achieve Good Standing for SAP at their evaluation point by returning to the same program, re-entry enrollment may be denied and the student should consider a different program.
If a student returns to the University for an additional degree and has previously completed the University credits that can be applied to their new program, only the passing grade will carry over. Any unsuccessful coursework attempts will remain in the previous program and shall not negatively impact the new programs SAP status or maximum time to completion. Minimum grade requirements and other transfer credit policy still apply.
Mandatory Program Comparison
When a student is re-entering the University, after being out of attendance for over 365 days or returning to the university to a different degree program, all programs the student had started prior to leaving the University will be compared to the program the wishes to re-enter. If the comparison results in a determination of a substantial change as described below, the student is considered to be entering a new program for the purposes of SAP. In such cases, SAP may reset. Students are only permitted to make a substantial program or degree change once per degree level in their tenure with the University.
If the degree comparison determines there has not been a substantial change since the student left the University. SAP does not restart and all previously taken courses count for purposes of calculating Course Completion Rate, SAP Maximum Time Frame, and Cumulative GPA. A SAP Appeal will need to be filed and approved for all program extensions needed for re-entry enrollment to the same program when it has been determined that a student cannot complete their program within the allowed attempted credit limits per their individual program requirements and will need more time to complete their degree program.
However, no program comparison is required for students returning to the University who:
- Withdrew from the University with 75% or more of the credits completed that were required by their degree program at the time of exit
- Are returning within 365 days from their last date attendance
Under these circumstances, students may return to the same degree program/catalog version, without adjustment being made to the courses required to complete the program. SAP does not reset.
Military students returning to the University from military service-related time away will be reviewed on a case-by- case basis to determine if a comparison is needed. In many cases, these students may re-enter into their previous degree program/catalog version.
Substantial Program Change
A substantial program change is defined as a change to a program that is fundamentally distinct from the program in which the student was previously enrolled at the University, as evidenced by the difference in the first four digits of the respective program’s Classification of Instructional Program (CIP) codes or the Program Credential Level (PCL), per Federal Student Aid. There is an exception to this rule for the University’s post-baccalaureate and post-master’s certificate programs (see below).
A student may change to a substantially different program without a SAP appeal once per degree level. SAP will reset for a change to a substantially different program. However, any course that migrates to the student’s current program will be included in the SAP calculation. If a completed instance of the course migrates, then all instances of the course, including failed or withdrawn instances, will be included in the SAP calculation.
Examples of substantially different programs:
Example 1 (same PCL, different CIP code)
- Doctor of Philosophy in Psychology (CIP code 42.0101)
- Doctor of Marriage and Family Therapy (CIP code 51.1505)
Example 2 (same CIP code, different PCL)
- Master of Arts in Psychology (CIP code 42.0101)
- Doctor of Philosophy in Psychology (CIP code 42.0101)
SAP will not reset for a change to a substantially similar program.
An example of substantially similar programs:
- Doctor of Philosophy in Organizational Leadership (CIP code 52.0213)
- Doctor of Philosophy in Business Administration (CIP code 52.0209)
There is an exception to how the University defines a substantial program change for students who advance from a post-baccalaureate certificate to a master’s degree and a post-master’s certificate to a doctoral degree when the first four digits of the respective program’s CIP codes are the same. This is because the courses in the post-baccalaureate certificate program are master’s level courses, and the courses in the post-master’s degree program are doctoral level courses.
With this exception in mind, an example of substantially similar programs:
- Post-Master’s Certificate in Psychology (CIP code 42.0101)
- Doctor of Philosophy in Psychology (CIP code 42.0101)
Accordingly, an example of substantially different programs:
- Post-Master’s Certificate in Psychology (CIP code 42.0101)
- Master of Arts in Psychology (CIP code 42.0101)
The Office of the Registrar, in accordance with guidelines stated in the Transfer of Credit Policy, will evaluate all changes in specialization or concentration.
Out-Dated Courses Treatment
When a student returns to the University or an active student makes a school or degree change, outdated courses not being applied to the current degree program because of age will not be counted. Master’s degree courses must be less than five years old. Doctoral courses must be less than seven years old. To calculate if the course is outdated, use the date recorded when the grade was posted. These courses that are not being applied or migrated, do not count for SAP calculations or for graduation requirements.
Transfer of Credits to Re-Entry Program
Whether the student is re-entering a new program or the same program, the University determines which previously completed courses are given credit in the student’s re-entry program and creates a new degree plan accordingly.
Re-entry after Withdrawal for Non-Payment
All prior financial obligations must be met before a student may return and resume attendance at the University. It is the returning student’s responsibility to work on ensuring their previous balance is covered prior to their return. The student should work with our re-entry team on possible solutions to ensure admissibility. The re-entry team can be contacted directly at returningstudent@ncu.edu or toll free 888-327-2877 x 8289 regarding any previous financial obligation to the University.
Re-entry after SAP Dismissal
A student who does not meet SAP standards may appeal to the SAP Appeal Committee as detailed in the SAP policy. If it is mathematically impossible for a student to achieve Good Standing for SAP by returning to the same program, then students in this circumstance should consider re-entering a different program offered by the University. The Catalog contains information for current degree programs offered.
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